SpedTrack helps school districts manage Medicaid billing more easily, with tools to check claims, spot errors and keep track of submissions. By giving staff more control over the process and reducing manual work, SpedTrack helps districts recover more funding and make better use of their resources to support students with different learning needs.
Results at a glance
$80,000+ recovered
Additional Medicaid funding recovered over two years, making more resources available to the district.
1,500% return on investment
Showing the financial benefits of bringing Medicaid billing in-house.
Greater visibility and control
Helping staff spot errors, improve billing accuracy and manage claims more easily.
Batesville School District serves approximately 3,000 students from Pre-K through Grade 12 across five schools. The district is committed to providing high-quality education and support for every learner, while making the most of its available resources. Its special education team manages around $250,000 in Medicaid claims each year, helping the district recover funding for essential student services.
SpedTrackThe challenge
Medicaid billing is an important source of funding for school districts, but managing claims can be complex.
At Batesville, the existing outsourced process wasn't delivering the returns the district believed it could achieve.
The team also lacked direct visibility into what was being billed, making it harder to identify potential gaps or check the accuracy of submissions.
To provide an additional safeguard, staff had to manually verify billing information using spreadsheets. This added another layer of administration for an already small team.
The district needed a way to take greater ownership of its billing without creating more work for staff.
The solution
Batesville introduced Euna Special Education's Medicaid billing solution to bring the process in-house and give staff greater control over claims.
With the software in place, the team could manage billing directly, review information before submission and identify errors that needed correcting.
This helped remove some of the uncertainty from the process. Rather than relying on an external provider and manually checking spreadsheets, staff had a clearer view of what was being submitted.
By giving staff the tools to identify and resolve errors earlier, the district established a more transparent and manageable billing process.
"My favorite part of using Euna Special Education is the verification element. I like the process of being notified of errors and being able to make corrections prior to submission. It ensures we're accurate and efficient in what we're sending on to Medicaid."
The impact
Bringing Medicaid billing in-house has helped Batesville improve its processes, increase oversight and recover more funding for the district.
Three outcomes demonstrate the difference:
$80,000+ recovered over two years
Batesville recovered more than $80,000 through its Medicaid billing process, increasing the funding available to reinvest in the district.
1,500% return on investment
The district reported a 1,500% ROI from using an in-house billing system, demonstrating the financial value of taking greater control of the process.
Greater visibility and oversight
With direct access to billing information and built-in verification, the team gained more control over claims and the ability to identify errors before submission.
Together, these improvements have helped Batesville make its billing process more efficient and accurate, while maximizing the resources available to the district.
Giving educators greater control over resources
For Batesville, improving Medicaid billing isn't just about financial efficiency. It's about making sure the district can recover the funding available to support its students.
By bringing the process in-house, the team has gained greater confidence in the accuracy of its claims and clearer oversight of the services being billed.
And with a more manageable process in place, a small team can take ownership of an important administrative responsibility without losing sight of its wider purpose: supporting students.
It's an example of how the right technology can help school districts make better use of their resources and strengthen the systems that support different learning needs.
Discover how Everway's Medicaid billing solutions can help your district improve accuracy, streamline claims and recover more funding for student support.
