Medicaid billing software with expert support built in
EmbraceDS combines Medicaid billing software for schools with hands-on support from people who understand state Medicaid requirements.
From enrollment and staff training to claim submission and denied-claim review, your district gets software and personal support to make Medicaid billing easier to manage.
Take some of the work out of school Medicaid billing
Medicaid billing can place a significant administrative burden on district teams. Staff need to document services, understand requirements, manage claims and keep up with changes to state programs.
EmbraceDS combines easy-to-use software with support from the Medicaid Success Team, so your district doesn't have to manage every part of the process alone.
Spend less time on billing admin
Group data entry, built-in checks and simple service documentation help staff complete everyday Medicaid billing tasks efficiently.
Get support from Medicaid specialists
Your Medicaid Success Team provides training, enrollment assistance and ongoing guidance around documentation and state requirements.
Get help with your claims
Embrace staff submit eligible Medicaid claims on your district's behalf and review denied claims to determine what needs to happen next.
Get support beyond the software
School-based Medicaid billing isn't simply a technology task. District teams also need to understand documentation requirements, enrollment and changing state guidance.
That's why EmbraceDS comes with support from the Medicaid Success Team at no additional charge.
The team helps districts with provider enrollment and staff training, submits eligible claims and communicates with state Medicaid agencies.
Your team can focus on documentation. We'll help with the billing process.
Make service documentation easier for staff
The easier it is for staff to record information accurately, the easier it is for district teams to manage Medicaid claims.
EmbraceDS is designed to reduce repeated work and make everyday documentation more manageable.
Record services for multiple students
Group data entry lets staff enter a service once and copy it across individual students within a group, while maintaining individual student claims.
Work wherever services happen
Because EmbraceDS is web based, authorized staff can update records and confirm service delivery information from an internet-enabled device.
Spend less time getting started
Training is provided at no additional cost and includes guidance on the documentation requirements for covered services.
Check claims before they're submitted
Missing information can prevent a school Medicaid claim from being submitted successfully.
EmbraceDS checks for required information before claim submission, helping staff see what needs attention earlier.
Requirements vary by state, but checks may include information such as parental consent to bill Medicaid, service prescriptions or referrals, and required co-signer approval.
Get a clearer view of Medicaid billing activity
District administrators need to understand more than whether claims have been entered. They need visibility into errors, documentation and billing activity across their teams.
EmbraceDS brings that information into reporting tools designed for school Medicaid billing.
See what's holding claims up
The reporting dashboard shows metrics for requirements that prevent claims from being submitted for reimbursement, helping teams see where attention is needed.
Review service documentation
Reporting tools give authorized teams visibility into documented and prescribed services to support review of service delivery records.
Keep teams informed
Embrace Medicaid Success Representatives share information throughout the claim submission process, helping district teams understand current Medicaid activity.
Get help from claim submission to reconciliation
EmbraceDS support continues after your staff records the information needed for billing.
Embrace staff submit eligible Medicaid claims on your behalf. If a claim is denied, the team reviews it and determines the next step.
Keep up with changing Medicaid requirements
School-based Medicaid requirements vary by state and can change over time.
The Embrace team communicates regularly with state Medicaid agencies and updates the Embrace system in response to new guidance and billing opportunities.
District teams also receive updates about program information, deadlines and data-entry timelines.
Proven support for Medicaid reimbursement
EmbraceDS combines software, service and Medicaid expertise to support districts throughout the billing process.
Nearly $300 million in Medicaid reimbursements received by Embrace client districts
600+ districts using Embrace across four states
Explore more Embrace tools
Embrace supports district teams across a range of special education processes. Explore other tools available within the wider Embrace offering.
Make Medicaid billing easier with EmbraceDS
Get easy-to-use Medicaid billing software backed by a team that helps with enrollment, training, claim submission and ongoing Medicaid requirements.
See how EmbraceDS can support your district.
Medicaid billing software FAQs
Medicaid billing software for schools helps districts document information and manage claims for eligible school-based Medicaid services.
EmbraceDS combines Medicaid billing software with support from the Medicaid Success Team, including training, provider enrollment assistance, claim submission and denied-claim review.
EmbraceDS provides tools for documenting services, checking required claim information and reporting on Medicaid billing activity.
Embrace staff also submit eligible Medicaid claims on behalf of districts and review denied claims to determine whether correction, resubmission or another action is needed.
Yes. Embrace staff submit eligible Medicaid claims on behalf of customer districts.
If a claim is denied, the team reviews the reason and may resubmit it or work with district staff to correct information where needed.
Yes. The Medicaid Success Team assists districts with enrollment as providers of Medicaid-covered services with the appropriate state agencies.
Yes. Built-in checks verify whether required information is present before a claim is submitted.
Requirements vary by state and may include information such as parental consent, prescriptions or referrals and co-signer approval.
Yes. Group data entry lets staff record a service for a group while maintaining individual claims for each student.
Yes. EmbraceDS includes reporting tools that help administrators review claim errors and other Medicaid billing information across their district.
Yes. Training is provided at no additional charge and includes guidance on documentation requirements for covered services.
The Embrace Medicaid team communicates with state agencies and updates the system in response to new guidance where appropriate. Districts also receive information about program updates, deadlines and data-entry timelines.
Safe and Secure
Our products provide the highest possible level of security for student, school/district and enterprise data.
